Free tool · copy and use anywhere

WhatsApp reminder templates in English, Hindi and Tamil

A free library of WhatsApp appointment reminder templates for clinics, diagnostic labs, schools and NBFCs, each with a Hindi and Tamil version, a matching DLT-ready SMS under 160 characters and suggested quick-reply buttons. Fill in your details to preview them, then copy. Below the library is a free WhatsApp click-to-chat link and QR code generator.

In short: These free WhatsApp reminder templates cover booking confirmation, 24-hour and 2-hour reminders, fasting instructions, home collection, fee and EMI due, recall, feedback and missed-call replies, in English, Hindi and Tamil. Each is written as a Meta utility template with {{n}} variables and comes with a DLT-format SMS version using {#var#}. Appointment Reminder App sends the same wording automatically in nine Indian languages.

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Clinics · Booking confirmation

appointment_confirmation Utility

Hi {{1}}, your appointment with {{2}} is booked for {{3}} at {{4}}, {{5}} branch. Please tap Confirm, Reschedule or Cancel.

ConfirmRescheduleCancel

Variables: {{1}} patient name, {{2}} doctor, {{3}} date, {{4}} time, {{5}} branch

DLT SMS (98 characters): Dear {#var#}, your appointment with {#var#} is on {#var#}. Confirm or change: {#var#} - CLINICNAME

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Clinics · 24-hour reminder

appointment_reminder_24h Utility

Reminder: {{1}}, you have an appointment with {{2}} tomorrow, {{3}} at {{4}}. Please bring your previous prescriptions. Tap Confirm, Reschedule or Cancel.

ConfirmRescheduleCancel

Variables: {{1}} patient name, {{2}} doctor, {{3}} date, {{4}} time

DLT SMS (101 characters): Reminder: {#var#}, appointment with {#var#} tomorrow {#var#}. Confirm or change: {#var#} - CLINICNAME

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Clinics · 2-hour reminder

appointment_reminder_2h Utility

Hi {{1}}, see you today at {{2}}. Directions: {{3}}. If you cannot come, tap Cancel so we can give the slot to another patient.

ConfirmCancel

Variables: {{1}} patient name, {{2}} time, {{3}} map link

DLT SMS (84 characters): Hi {#var#}, see you today at {#var#}. Cannot come? Cancel here: {#var#} - CLINICNAME

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Diagnostic labs · Preparation / fasting

fasting_instructions Utility

Hi {{1}}, your {{2}} sample collection is on {{3}} at {{4}}. Please fast for 10–12 hours before; plain water is fine. Avoid tea and coffee until the sample is taken.

ConfirmReschedule

Variables: {{1}} patient name, {{2}} test, {{3}} date, {{4}} time

DLT SMS (97 characters): Dear {#var#}, {#var#} sample on {#var#}. Fast 10-12 hrs, water allowed. Change: {#var#} - LABNAME

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Diagnostic labs · 24-hour reminder

home_collection_reminder Utility

Hi {{1}}, our technician {{4}} will come for home sample collection on {{2}} between {{3}}. Please keep your ID and old reports ready. Tap Confirm, Reschedule or Cancel.

ConfirmRescheduleCancel

Variables: {{1}} patient name, {{2}} date, {{3}} time window, {{4}} technician

DLT SMS (94 characters): Dear {#var#}, home collection on {#var#} between {#var#}. Confirm or change: {#var#} - LABNAME

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Schools · Fee or EMI due

fee_due_reminder Utility

Dear {{1}}, the term fee of ₹{{3}} for {{2}} is due on {{4}}. Pay securely by UPI: {{5}}. Please ignore if already paid.

Pay now

Variables: {{1}} parent name, {{2}} student and class, {{3}} amount, {{4}} due date, {{5}} payment link

DLT SMS (95 characters): Dear {#var#}, fee Rs {#var#} for {#var#} due {#var#}. Pay: {#var#} Ignore if paid. - SCHOOLNAME

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Schools · Booking confirmation

ptm_slot_confirmation Utility

Dear {{1}}, your parent-teacher meeting with {{2}} is on {{3}} at {{4}}. Tap Confirm, Reschedule or Cancel.

ConfirmRescheduleCancel

Variables: {{1}} parent name, {{2}} teacher, {{3}} date, {{4}} time

DLT SMS (82 characters): Dear {#var#}, PTM with {#var#} on {#var#}. Confirm or change: {#var#} - SCHOOLNAME

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NBFCs · Fee or EMI due

emi_due_reminder Utility

Dear {{1}}, your EMI of ₹{{2}} for loan {{4}} is due on {{3}}. Pay by UPI: {{5}}. Please ignore if already paid.

Pay nowTalk to us

Variables: {{1}} customer name, {{2}} amount, {{3}} due date, {{4}} loan number, {{5}} payment link

DLT SMS (82 characters): Dear {#var#}, EMI Rs {#var#} for loan {#var#} due {#var#}. Pay: {#var#} - NBFCNAME

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Any business · Recall / follow-up

recall_reminder Utility

Hi {{1}}, it is time for your {{2}}. Book a convenient slot here: {{3}}

Book now

Variables: {{1}} patient name, {{2}} service, {{3}} booking link

DLT SMS (68 characters): Dear {#var#}, your {#var#} is due. Book a slot: {#var#} - CLINICNAME

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Any business · Feedback request

feedback_request Utility

Thank you for visiting {{2}}, {{1}}. How was your visit? Rate it in one tap: {{3}}

Variables: {{1}} patient name, {{2}} business, {{3}} feedback link

DLT SMS (65 characters): Thank you for visiting {#var#}, {#var#}. Rate your visit: {#var#}

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Any business · Missed-call reply

missed_call_reply Utility

Hi! Thanks for calling {{1}}. We missed your call. Reply here to book an appointment, or tap Call me back.

Book appointmentCall me back

Variables: {{1}} business

DLT SMS (67 characters): Thanks for calling {#var#}. Sorry we missed you. Book here: {#var#}

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Utility or marketing: which category should a reminder use?

Appointment confirmations, reminders, preparation notes, fee-due notices and payment receipts are utility templates: they relate to something the customer already started. Offers, health-camp promotions and "we miss you" messages are marketing. The difference matters for cost: AiSensy's posted rates, for example, are about ₹0.145 per utility message against ₹1.09 per marketing message (as of October 2026; check with the provider). Meta can re-classify a utility template that reads like an advert, so keep reminders plain and factual.

How do the SMS versions work with TRAI DLT?

Every commercial SMS in India must match a template registered on a DLT platform under your business's entity ID, with {#var#} for each variable part. Register the SMS text exactly as written, replace CLINICNAME with your registered brand, and paste the template ID you receive into your messaging tool. Keep it under 160 characters to pay for one segment. Our TRAI DLT, DND and DPDP checklist walks through the steps.

Which buttons should a reminder have?

Up to three quick-reply buttons fit on a WhatsApp template. For appointments, Confirm, Reschedule and Cancel give you a clear answer and let you refill a cancelled slot. For dues, Pay now next to a UPI link works best. In Appointment Reminder App's WhatsApp reminders each tap updates the appointment automatically.

Free WhatsApp click-to-chat link and QR generator

Print a QR code at your reception or on prescriptions so patients can message you to book. Enter your WhatsApp number and an optional first message.

What about holiday and doctor-leave messages?

For closures, use our clinic will remain closed notice templates: door notices, WhatsApp messages and DLT SMS formats in English, Hindi and Tamil for holidays, doctor leave, emergency closures and reopening. Appointment Reminder App can also mark the closure once, list every affected appointment and print the notice.

Send these automatically for every booking

Copying templates works for a handful of patients. Appointment Reminder App sends the confirmation and reminders for every appointment in your calendar automatically, in English, Tamil, Hindi, Telugu, Kannada, Malayalam, Marathi, Bengali or Gujarati, falls back to your DLT SMS when WhatsApp fails, and records each Confirm, Reschedule or Cancel tap. For more wording ideas, read the appointment reminder message templates guide or estimate the payback with the no-show calculator.

Template questions

What is a WhatsApp utility template?

A utility template is a pre-approved WhatsApp business message about a transaction the customer started, such as an appointment confirmation, reminder or payment update. Meta charges far less for utility than for marketing templates; AiSensy posts about ₹0.145 per utility message against ₹1.09 for marketing (as of October 2026).

Why does the SMS version use {#var#}?

India's TRAI DLT system registers SMS templates with {#var#} marking each variable part. Register the exact wording on your DLT operator's portal under your own entity, then paste the template ID into your messaging tool. Each {#var#} can carry up to 30 characters.

Can I use these templates for free?

Yes. Copy and adapt them for any WhatsApp Business Platform provider or DLT account. In Appointment Reminder App the same wording is built in, in nine Indian languages, and goes out automatically for every booking with Confirm, Reschedule and Cancel buttons.

Should a reminder include the diagnosis or test result?

No. Keep reminders to the minimum: name, service, date, time, place and preparation notes. Diagnoses and results do not belong in a reminder, and the DPDP Act 2023 expects you to process only the personal data the purpose needs.

How do I make a WhatsApp click-to-chat link?

A click-to-chat link is https://wa.me/ followed by your number with the country code and no plus sign, for example https://wa.me/919876543210, with an optional ?text= message. The generator below builds the link and a QR code you can print at the desk.

Let every booking send its own reminders

14-day free trial with ₹200 of wallet credit, no card. Built-in templates in nine Indian languages with Confirm, Reschedule and Cancel buttons.